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How to do business with us

How to do business with us

Thank you for your interest in doing business with San Gabriel Valley Water Company (San Gabriel) and its Fontana Water Company (FTW) Division. We understand the significance of the connection we develop with our suppliers. Mutually beneficial relationships allow us and our suppliers to attain the highest level of excellence. San Gabriel Valley Water's procurement goals are to:
  • Acquire the goods and services needed to efficiently provide high quality water to our customers
  • Ensure compliance with regulatory guidelines
  • Promote supplier diversity
Our purchasing decisions and practices are based on value as measured by cost, quality, and service and are carefully monitored by the California Public Utilities Commission (CPUC). San Gabriel Valley Water needs to be able to count on its suppliers for high-quality innovative products and services, competitive prices and on-time delivery. We are interested in suppliers who:
  • Have a core competency in the product or service they provide
  • Have an excellent safety record
  • Are in good financial standing
  • Add value to the purchasing/supplier relationship
  • Are certified as a women, minority or service disabled veteran owned business enterprise
  • Support women, minority, and service disabled veteran owned business enterprises' participation in their procurement process 

OVERVIEW

San Gabriel Valley Water Company is a Class A, investor-owned, public water utility operating under the regulatory oversight of the CPUC. The Los Angeles County division along with the Fontana Water Company division serves a population of more than 480,000 in more than 20 communities in Los Angeles and San Bernardino Counties.    

PROCUREMENT

San Gabriel Valley Water Company purchases a substantial amount of products and services each year and from a wide variety of suppliers. Water supply and construction comprises a major portion of these expenditures. We generally purchase finished products from the manufacturer or through their authorized distributors or value-added resellers. We generally work with contractors who are held responsible for the entire project or job. We urge companies that usually work in a subcontracting capacity to contact our prime contractors. A list of those contractors is available upon request. San Gabriel Valley Water Company generally engages agencies or brokers to provide professional services such as employee benefits and insurance. Professionals in these areas are engaged only if they clearly meet the requirement for independent contractors under state and federal rules and regulations. San Gabriel Valley Water Company's policy is to select suppliers that offer the best overall value. Price is only one component of overall value. Other factors considered include:
  • The management strength of the company
  • The ability to control overhead costs
  • Emphasis on providing quality products and services
  • Access to adequate support services
  • Technical depth and abilities
  • Women, minority, and service disabled veteran business enterprise participation
San Gabriel Valley Water Company usually reviews credit and financial reports in the process of determining if a potential supplier has a good credit rating and is financially stable. Potential suppliers should be in business for at least a year and able to provide customer references. Certain potential suppliers must have full insurance coverage compatible with the risk of their business. San Gabriel determines the insurance coverage required by our contracts. Suppliers must provide high quality products and equipment that are fully warranted. Suppliers must perform services professionally and to San Gabriel's satisfaction. Suppliers must have legal and marketable title to all products they supply. It is critical that suppliers make on time delivery to San Gabriel Valley Water Company warehouses, job sites or other locations. Suppliers must offer prices for their products and services which are competitive within the industry. San Gabriel Valley Water Company expects pricing and any discounts to be equal to, or better than that given to other customers with a comparable volume of business. Suppliers are responsible for collecting and paying appropriate sales tax to proper agencies.    

UTILITY SUPPLIER DIVERSITY PROGRAM

San Gabriel Valley Water Company is committed to a goal of providing Women, Minority, and Service Disabled Veteran Business Enterprises the maximum practical opportunity to compete for our business, whether directly of by subcontracting through one of our primary suppliers. All of San Gabriel Valley Water Company's contracted vendors are asked to support our commitment to Supplier Diversity. Our Supplier Diversity Program is based on guidelines established by the CPUC. The Supplier Clearinghouse is the entity that certifies vendors as a women or minority owned business enterprises. You can find detailed information about how you can become certified at the CPUC's website. The certification application can be found on the Clearinghouse website. Service disabled veteran-owned businesses are certified by the Disabled Veteran Business Enterprise Participation Program at Office of Small and Disabled Veteran Businesses, a unit of the Department of General Services.    

PROSPECTIVE SUPPLIERS

The first step to becoming an approved vendor with San Gabriel Valley Water Company and Fontana Water Company is to read and understand the relevant material related to your business interest. Certain prospective suppliers must meet specific minimum qualification requirement. These requirements may vary by product and service type; however the common elements are listed below.

Required Documents

Major Construction Contractors

  • Minimum insurance requirements
  • Certificate of General Liability & Automotive Insurance
  • Worker's Compensation Certificate
  • Cal/OSHA Permit (Excavation services only)
  • Contractor's Acknowledgment Regarding Company's Request for Utilization of Women, Minority and Disabled Veteran Owned Business Enterprises
  • Contractor's certificate Regarding Compliance with Safety Regulations (S.B. 198 IIPP Program Requirements)
  • Contractor's Acknowledgement of Company Response to Unsafe Working Practices of Contractors
  • Contractor Safety Questionnaire
  • Request for Taxpayer Identification Number and Certification (W-9)

General Products and Service Categories

  • New Vendor Registration Form
  • Contractor's Acknowledgment Regarding Company's Request for Utilization of Women, Minority and Disabled Veteran Owned Business Enterprises
  • Request for Taxpayer Identification Number and Certification (W-9)

Professional and Consultant Services

  • New Vendor Registration Form
  • Contractor's Acknowledgment Regarding Company's Request for Utilization of Women, Minority and Disabled Veteran Owned Business Enterprises
  • Request for Taxpayer Identification Number and Certification (W-9)

How to Register

Prospective vendor registration is an easy process intended for use by suppliers seeking to do business with San Gabriel. Please note the registration does not imply a contract or an intent to make a purchase. Prospective supplier's data is made available to San Gabriel purchasers only. Suppliers will only be contacted if additional information about their company, product or service is required. To register, please read this document. Select one of the three categories from the PRODUCT AND SERVICES WE PURCHASE list, complete the NEW VENDOR REGISTRATION FORM online, then print the form and mail, fax or email along with any pertinent information about your company to: Rick L. Swift Purchasing Agent San Gabriel Valley Water Company P.O. Box 6010 El Monte, CA 91734-2010 email: rlswift@sgvwater.com Fax: (626) 448-2105